Performing a key role in the successful organization and day-to-day operations of an office, an administrative coordinator oversees its administrative activities, manages information, communicates information throughout the office, and regularly uses computers and other office equipment to perform these duties. Administrative coordinators are expected to have strong initiative, the ability to make judgments and decisions independently, and knowledge of all regulations and policies of every department within the organization.
Information and Communication
Administrative coordinators retrieve, store and communicate information to an organization's staff and clients. This may include planning and scheduling meetings and appointments, managing both paper and electronic files, negotiating with vendors, and communicating information to staff and clients via phone, mail, websites and email. Administrative coordinators also communicate information by conducting basic research and preparing instructional publications on special monthly and annual statistical reports.
Administration and Operations
Administrative coordinators' duties include assisting with administrative and other office operations. This might involve helping supervisors prepare an organizational or departmental budget, or following up on projects to make sure they are progressing efficiently and completed by deadline. Administrative coordinators also help prepare manuals and other publications on improved solutions, methods and procedures after conducting research and analyzing reports and findings.
Another duty of administrative coordinators is to assist managers and professional staff with personnel matters, such as employment and benefits, employee training and orientation, and salary administration. Administrative coordinators also may oversee clerical support personnel and communicate organizational and personnel policies to employees.
Computers and Equipment
Administrative coordinators must use computers and other office equipment to perform their administrative duties as well as to manage and communicate information. They use computers to create and manage spreadsheets, compose correspondence to staff and clients, manage databases and assist their supervisors with creating and editing presentations, reports and other documents.
2016 Salary Information for Secretaries and Administrative Assistants
Secretaries and administrative assistants earned a median annual salary of $38,730 in 2016, according to the U.S. Bureau of Labor Statistics. On the low end, secretaries and administrative assistants earned a 25th percentile salary of $30,500, meaning 75 percent earned more than this amount. The 75th percentile salary is $48,680, meaning 25 percent earn more. In 2016, 3,990,400 people were employed in the U.S. as secretaries and administrative assistants.