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Administrative Coordinator Duties

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Performing a key role in the successful organization and day-to-day operations of an office, an administrative coordinator oversees its administrative activities, manages information, communicates information throughout the office, and regularly uses computers and other office equipment to perform these duties. Administrative coordinators are expected to have strong initiative, the ability to make judgments and decisions independently, and knowledge of all regulations and policies of every department within the organization.

Information and Communication

Administrative coordinators retrieve, store and communicate information to an organization's staff and clients. This may include planning and scheduling meetings and appointments, managing both paper and electronic files, negotiating with vendors, and communicating information to staff and clients via phone, mail, websites and email. Administrative coordinators also communicate information by conducting basic research and preparing instructional publications on special monthly and annual statistical reports.

Administration and Operations

Administrative coordinators' duties include assisting with administrative and other office operations. This might involve helping supervisors prepare an organizational or departmental budget, or following up on projects to make sure they are progressing efficiently and completed by deadline. Administrative coordinators also help prepare manuals and other publications on improved solutions, methods and procedures after conducting research and analyzing reports and findings.

Personnel Management

Another duty of administrative coordinators is to assist managers and professional staff with personnel matters, such as employment and benefits, employee training and orientation, and salary administration. Administrative coordinators also may oversee clerical support personnel and communicate organizational and personnel policies to employees.

Computers and Equipment

Administrative coordinators must use computers and other office equipment to perform their administrative duties as well as to manage and communicate information. They use computers to create and manage spreadsheets, compose correspondence to staff and clients, manage databases and assist their supervisors with creating and editing presentations, reports and other documents.

Receptionists salary

  • Top 10% Annual Salary: More than $45,150 ($21.71/hour)
  • Median Annual Salary: $31,110 ($14.96/hour)
  • Bottom 10% Annual Salary: Less than $22,030 ($10.59/hour)

Kaitlin Meilert has been writing since 2006. Her articles have appeared in "Reality Check Girl Magazine," "Hilltop Views" and the "Statesman." She holds a Bachelor of Arts in English writing and rhetoric from St. Edward's University.