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Executive Coordinator Job Description

Growth Trends for Related Jobs

Executive coordinators perform administrative duties at the executive level of an organization. Other occupational titles for executive coordinators are administrative assistant, executive assistant and project assistant. Most executive coordinators are adjuncts to an executive division, branch, section or individual.

General Support Duties

An executive coordinator provides general support to a company's division or branch office or are assigned to an executive as an administrative assistant. Beyond basic office tasks such as typing, filing and communications, general support duties include arranging staff meetings that address strategic, conference or program development planning. She'll also make business-related travel accommodations for executives.

Project Management Duties

Executive coordinators participate in project management duties assigned by executives. These duties include gathering data through an information system or from managers, supervisors and department chiefs within or outside an organization. He'll track project initiatives within an organization's strategic or action plans. He'll also monitor the progress of projects of other divisions or branches that affect the objectives and goals of an organization.

Appointment and Scheduling Duties

At the executive level of an organization, time is a critical element to success. An executive coordinator ensures appointments and schedules are documented for executive personnel. She'll also handle the logistics of appointments and meetings. On a larger scale, she's the contact for information on special business events, such as stockholder, organizational, business-to-business and interorganizational meetings.

Information Processing Duties

Executive coordinators must know how to use management information systems and the latest computer applications. A management information system provides data to an executive branch, company division or an employee to support the decision-making process. He must use computer workgroup applications to coordinate strategies.

Work Environment

Most executive coordinators work 40-hour weeks in professional office settings and are supervised by chief administrators or executive management.

Educational and Salary Requirements

An executive coordinator is well-served by a bachelor's degree in business, administration or management. The job outlook for executive coordinators between 2008 and 2018 is expected to increase by 11 percent, according to the U.S. Bureau of Labor Statistics. An executive coordinator with one to four years of experience earns, on average, from $12.35 to $17.09 an hour, as of May 2010, according to PayScale.com.

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