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Job Duties of an Accounts Payable Clerk

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An accounts payable clerk is a person who works for a company and provides accounting services for that business. Accounts payable clerks do various jobs depending on the nature of the company and the industry they work in, but the main duty of an accounts payable clerk is paying the company’s bills.

Receiving Invoices

An accounts payable clerk is responsible for receiving all invoices coming into the company. He receives the invoices and verifies their accuracy. It is his job to match the goods or services to each invoice to avoid paying inaccurate or fraudulent bills. He is also responsible for inputting the invoices into the company’s computer system.

Writing Checks

An accounts payable clerk is also responsible for paying all of the bills for a company. Depending on the size and nature of the business, the clerk runs a check queue through the computer daily, weekly or monthly. This system pays all bills due up through a specified day. The clerk is in charge of addressing the envelopes, placing stamps on them and mailing them.

Maintaining the Ledger

The accounts payable ledger is a list of all vendors that the company does business with. It lists each vendor by name. The accounts payable clerk is responsible for ensuring that each invoice is posted to the correct vendor and that the correct amounts are posted. She is also responsible for recording payments tin the ledger. The clerk maintains a log of all vendor balances and is responsible for this ledger balancing out. Often, an accounts payable clerk is also in charge of maintaining the company’s entire general ledger. This involves recording all transactions the business does, not just the billing aspect.

Printing Financial Statements

Most accounts payable clerks are in charge of printing monthly financial statements. After all transactions are recorded and bills are paid for the month, the clerk is required to print out financial statements. These statements are given to the clerk’s supervisor and are distributed as needed. The financial statements show the health and state of the company for that period.