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Job Description for a Copy Clerk

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A copy clerk performs basic office functions that do not require professional skills or qualifications. The copy clerk performs general clerical duties. The tasks include making copies of documents that are needed by departments within the organization. At times, the copy clerk also doubles as a mail clerk, whose main responsibility is sorting incoming and outgoing mail.

Education and Qualifications

Since the job does not require specialized knowledge, the minimum requirement for a copy clerk is a high school diploma. A copy clerk gains the necessary skills and experience on the job. At times, a copy clerk may be required to deliver documents using a vehicle, so some employers require you to have a driver's license.

Responsibilities and Duties

A copy clerk processes documents and prepares rooms for meetings or seminars. The copy clerk sorts and distributes mail and faxes and makes copies of documents. You operate and maintain the copier and fax machines and pick up and deliver parcels and mail to clients. You record and log information concerning incoming and outgoing mail and packages.

Desirable and Technical Skills

A copy clerk should have basic computer skills and excellent verbal and written communication skills. You should be able to work effectively in the structure of a team and be able to multitask.

Working Conditions

Copy clerk duties consist of lifting large bundles of paper shipments, mail and packages. Some duties, like operating the fax or copier machine, require you to stand for many hours. The job entails doing pick-ups and deliveries, requiring mobility.


The average annual salary for a general clerk ranges from $20,938 to $30,844 per year, according to PayScale, as of July 2010. These figures vary according to the employer and level of experience and training.

Job Outlook

Job opportunities for copy and other office clerks are expected to decline by 41 percent from 2006 to 2016, according to Career Planner. This will be a result of the increased productivity of office machines and the consolidation of clerical functions. For instance, files can now be stored and retrieved electronically, decreasing demand for office clerks.


Martin Muchira has been writing content for online businesses since 2008. He has written content for major companies like Air Asia and Comcast. Muchira graduated at the top of his class from Moi University with a Bachelor of Science in wood science and industrial processes.

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