Some employers require letters of recommendation to help them determine who is the best candidate for a promotion. If you are asked to write a letter of recommendation for a promotion, first consider if you are the appropriate person to write a complimentary letter. If you are not, decline the request so the employee can find someone else. However, if you know the person's work well and can provide a solid recommendation, take care to write an effective letter that may help them climb the corporate ladder.
Introduce yourself and the candidate you are recommending for the promotion. Include your name, position and the capacity in which you know the candidate and for how long.
Discuss the candidate's work that you have personally witnessed and detail how it applies to the promotion. Give specific examples that show positive traits, such as leadership, reliability and effectiveness. Do not include generic and over-used terms, such as "quick learner," "reliable" and "fast worker." Instead, show how the candidate personifies these traits.
Address how the candidate would be a good fit for the promotion that is offered. Give examples of how she has already met the these requirements in work, perhaps providing tangible results and achievements this person has made in the current job.
Include a memorable, but professionally relevant, story that will catch the employer's attention and help him to remember the candidate. If possible, relate a story that is applicable to the job promotion.
Discuss personal attributes you believe would help the person to be the best candidate for the promotion. This includes attention to detail, being able to work independently or in groups or creativity. Provides examples of projects where these traits were demonstrated.
Conclude the letter by telling the employer to contact you with additional questions if necessary. Include your contact information, such as your phone number or e-mail address.
Do not make the letter more than a page; an employer is not going to read something too lengthy.
Do not exaggerate in your letter as this reflects poorly on your colleague and you.
Do not include personal details, especially those that are irrelevant to the job.