There are many reasons to resign from a job, such as relational issues, professional opportunities and personal circumstances. Regardless of the reason, you should strive to make the process of giving notice to your employer as professional as possible. Avoiding stepping on any toes before you exit can make future job searches or reentry into the work force less stressful with your professional relationships intact. Give a one-week notice in a manner that does not compromise your reputation or damage potential references.
Do your research. Read your employee handbook to ensure you follow your company's guidelines for resignations. Additionally, you can learn what you are allowed to receive in your settlement. You do not want to lose any pay, vacation, sick days or any other additional perks because you did not follow protocol.
Do not tell anyone you are resigning before talking to your supervisor. You should be the one to tell your boss you are leaving.
Write your resignation letter. Focus on being professional and not airing any grievances. Burning bridges is never a smart career move.
Address your letter to your direct supervisor. Clearly state that you are leaving and when you last day of employment will be.
Give a reason for leaving. This is an optional step. Avoid mentioning your reason if it will draw attention to negative events or reflect negatively on another employee. Keep the reason brief. Again, you do not want to come off as unprofessional by giving a laundry list of reasons why you no longer want your job.
Include steps you are taking to make the transition smoother, such as who will be handling accounts or when you will have any outstanding reports finished. Additionally, you can also offer to assist in finding and training your replacement.
End the letter with a thank you. Despite the reasons for leaving, you will want to include a thank you to the company as well as your supervisor.
Print and fold the letter. Place it in an envelope and seal it.
Hand deliver the resignation letter to your supervisor. Be prepared to have a talk with your employer.
Depending on company policy you may not be able to continue working with the company. Instead, you could be asked to leave immediately and escorted from the building. However, this should not impact your pay or benefits as long as you have followed your company's directions for resignation.