How to Write a Follow-Up Email for a Job Application

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Job applications contain all the keywords and history that employers want to see from their applicants. Unfortunately, the job application does not have much space for you to explain why you are the one they should bring in for the interview or how eager you are to learn about the status of the position. That is why it is a good idea to follow up on an application with an email.

Wait About a Week

For a couple of reasons, you should wait about a week to follow up on a job application. Almost certainly, the human resources representative at the company will be swamped with applications. If you send the follow-up email message too soon, you run the risk of the HR person reading a beautifully composed message stating why you are the person for the job before she has even started going through the applications. Second, sending the message too soon makes you look impatient. Waiting a few days suggests you have been contemplating the position and have come to the conclusion that you really want the interview.

Find the Right Person to Contact

It's pretty easy to find general human resources email addresses on a company website or job posting, but sometimes you might want to follow up with a specific person within the organization. You can use the search power of social sites like LinkedIn to identify employees of the company and find their email information. You may also contact the company and ask for the required email address, or ask around if you know someone within the organization.

Jot Down a Few Points to Include in the Email

The email should include the pertinent questions and information you want to highlight. Ask about timelines and offer to provide any other information required upon request. Stress one or two accomplishments that make you a strong candidate for the job. Finally, include a note of thanks for the opportunity to interview for the position, and reiterate your excitement about talking further.

Write and Send the Follow-Up Email

Write the follow-up email message in a relaxed but professional style. Keep it brief, spell-check and be polite. Be sure that the body of the email includes all the questions that you want answered and all the information that you want to convey. Include the job title or number in the subject line. If you do not hear back in a week, it is acceptable to send one more follow-up.

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About the Author

Robert Spielman has been writing career- and job-search related articles since 2010. His articles have appeared in The Metropolitan and Salon. He holds a technical and professional writing degree from Metropolitan State University.