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How to Write an Interview Thank You

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In order to get that job you've always dreamed of, it is important to build a rapport with those who interview you. When someone has interviewed you, he has taken time out of his day to give you the opportunity to build a case for yourself. It's a nice gesture to show your appreciation for his time with a "thank you" card. More importantly, when he receives the card, he will remember you, perhaps even at the vital time he is making his final decision.

The first step to writing a professional interview "thank you" card is choosing a professional-looking card. It is best to choose something simple rather than something too colorful. Choose a card that simply says "Thank You" on the front. Cards that are blank on the inside are better than cards that contain poems or sayings.

Always use a blue or black pen when writing anything for a prospective employer. Before you write on your card, it is best to write a draft on scrap paper. It will not look good if you have to scratch out words on the actual card.

Make sure that you are addressing the person who interviewed you, e.g., Dear Mr. Moore. If multiple people interviewed you, you may either send each person a card, or address one card to the entire office (Dear Meister Media Associates). If you choose to use only one card for the whole office, send it to the person with the highest level of authority so he may view it first.

Now it is time to write your draft on scrap paper. Here is an example:Dear Meister Media Associates,I wanted to take a moment to thank you for giving me the opportunity to interview with you last Wednesday. You all are very personable, and I enjoyed meeting each of you. In addition, seeing your fantastic office and learning a little more about the company was very exciting for me. It's no wonder that all of you are so passionate about what you do.After our interview, I know that I have what it takes to be a great asset to your team, and I hope that I have the opportunity to work with you all soon.Sincerely,James Goodman(Sign Here) jgood@psmart.com345 Chester LaneDakota, SD 30079(667) 899-3779The message should be written on the inside right flap of the card in block, right-ragged style. It is best that you keep this "thank you" note brief. Try to be sincere without being too mushy. Saying too much will make you look weak in the eyes of a potential employer. Keep it professional.

After you are pleased with your draft, write the message on the "thank you" card. Each word must be easy to read and spelled correctly. Always print your name and sign your name underneath.

Last, put the card inside the envelope. It is best to use a matching envelope. Use a professional-looking stamp rather than a collector's stamp. Also, it is nice to use sticker labels for the return and receiving addresses. Make sure that the addresses are clearly written or typed, then drop it in the mail.

Tip

It is best for your "thank Yyou" card to arrive at its destination about 2 to 3 days after your interview. If your potential employer tells you when a decision will be made, allow the card to arrive 2 to 3 days before that decision. Since we are living in a technological world, it is completely acceptable to write a "thank you" email as well. While tangible cards are more personal, emails may be a better choice if the time line does not allow for a card to be sent in the mail. Write the email exactly as you would write the inside text of the card. Some suggest that a longer letter serves best to show your appreciation for an interview opportunity. In the resources below there is a link with examples of "thank you" letters.

About the Author

Amanda Harris is a recent graduate of Mississippi State University. She holds a Bachelor of Arts degree in communication, with an emphasis in journalism. She currently is a page designer at The News-Star in Monroe, La.

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