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How to Introduce Colleagues in Email

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Many offices communicate by email, which is a quick and easy way to send messages to large groups of people. As a result, an email message can be a way to introduce new colleagues, both to members of your office and to business partners. An introductory email about a colleague should include a brief biography of the colleague or colleagues whom you are introducing and their contact information.

Determine which colleagues you will introduce by email and confirm the spelling of their names, email addresses, phone and fax numbers and mailing addresses. Ask if they have nicknames they would prefer to use, such as "Liz" or "Beth" for Elizabeth. Also, ask what information about them you can share. Some may want to include only business contact information while others may allow you to give their most recent employment, marital status, hobbies, etc.

Obtain the email addresses of those to whom you will be sending the email. Place those addresses in the “To” line of your email. In the “CC” line below, put the email address of the colleague whom you are introducing.

Type the name of the colleague you are introducing in the subject line or write “Introducing New Colleagues” if several individuals are introduced in the email.

Start the email by indicating that you are writing to introduce a new colleague or several new colleagues. Include the colleague's name and a brief summary of his or her most recent work history. You should endeavor to highlight work experience that is most relevant to the new position. Include a few personal details if they are willing to share.

List the colleague's contact information and then end the email with a compliment about the new colleague. Sign your name. Send the email.


Irene Finley began writing professionally in 2009, specializing in law, history, travel and cooking. She is a licensed attorney and holds a Juris Doctor from Tulane Law School.

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