Regardless of how much notice you're able to provide, it’s proper to write a short resignation letter to submit to your supervisor and human resources department if you're planning on leaving your place of employment. The letter should have a positive tone and make your intentions official.
Create the Document
Open a new document in your word processing software. Write the date at the top of the page. Address your letter to your supervisor or human resources administrator, or, if necessary, “To Whom It May Concern.”
State Your Date of Resignation
Write this or something similar: “This letter serves as official notice of my resignation of my position, effective as of (insert date)."
Address Your Reason for Leaving
Include additional information if desired, such as your reason for leaving or your contact information.
Warning
If you’re leaving unexpectedly and are giving short notice, be prepared for the possibility that your employer will ask you to step down immediately.
End on a Positive Note
Sign your letter with a positive closing statement, regardless of what the final situation is with your employer. An example might be a single sentence, such as "It has been a pleasure working with you." You don't want to leave your position on a negative note if at all possible.
Tip
Refrain from making negative statements about the company or your supervisor in your resignation letter. Remain matter-of-fact and professional, regardless of what the situation may be.
Deliver Your Letter
Provide a copy of the letter to your supervisor and the human resources manager. If that's not possible, just one copy to your supervisor is fine. Keep another copy for your records.
