Searching for a job takes time and planning. When looking for a new job, you may find that some companies you are interested in working for do not have openings. Instead of avoiding those companies, introduce yourself by writing and sending a cover letter of inquiry along with your resume. Before you write your letter, take time to learn about the company. Write your letter carefully to present your skills and experience in the best light.

Set up your letter using the proper business format. If you are sending a hard copy of the cover letter, put your name and contact information on the top of the stationary. Include your e-mail address and a phone number where the employer can reach you.

If emailing a letter, begin the letter by greeting the person using a formal greeting. For example, do not begin the letter with “Dear John,” but instead use “Dear Mr. Smith.” Close your letter using “Sincerely.” Remember to physically sign your letter if sending a hard copy.

Send your letter to a specific person within the organization. Check online or call the company and ask who manages the department you would like to work in. Ask for the proper spelling.

If you cannot find the information, address your cover letter to the Human Resources Director of the company. Avoid sending a generic cover letter addressed to “Dear Sir or Madam” when writing a letter of interest. Taking the time to find out whom to send the letter to shows the employer you are serious about your job search.

State the reason for your letter in the first paragraph. Begin your letter with a phrase similar to, “The purpose of this letter is to express my interest in working for your organization.” Change the wording to be specific to the organization or company you are writing.

Continue the first paragraph by communicating why you are interested in the company. Mention something that you admire about the organization. For example, mention its level of commitment to the environment, its innovative products or its reputation for excellent customer service.

Summarize your skills and experience in the middle paragraph. Keep your sentences short and focused. Let the reader know why you would be a good fit for the company by focusing on your strengths. Include any supervisory experience you have.

If you are willing to relocate, let the potential employer know. Do not be shy about highlighting your accomplishments, as this may be your only communication with the employer.

Close your cover letter by thanking the person for taking the time to read your letter. Continue the last paragraph by telling the person to whom you addressed the letter that you will be calling in the next week to follow-up. If you are going to be in the area, tell the employer you are planning on visiting the office and would like to meet. Indicate that you are looking forward to hearing back from the company.