A job profile lists the major responsibilities of a job and the required and desired qualifications for someone in that job. Job applicants should readily understand the job by the title, the description of the tasks to be performed and the required qualifications. A well-written job profile helps employers find the best candidate for the job and can be a reference for employee evaluations.
Use a common job title in your industry to head the job profile to make it clear what this job is. Keep in mind words or phrases that are specifically recognized in your industry. For example, the job title "marketing engineer" should immediately alert a potential applicant to the fact that this job requires engineering experience with the product that is to be marketed, as well as marketing skills. Whereas a job title of "marketing specialist" only alerts the potential job applicant to the need for marketing skills.
Note whether the position is full-time, part-time, temporary or seasonal. Note if there is potential for the job to become permanent if it is not at the time of advertising it. List the title of the supervisor to whom this position will report, as reporting relationships tell a job applicant about where this job fits into the corporate structure. Also note where the employee will be based if there is more than one work location and if there will be travel between work locations.
Summarize all of the tasks involved in the job in order of importance, and divide them into descriptive groups such as supervisory tasks, quantitative analysis, training of new employees and interns and company presentations. List these descriptive task groups in order of importance as well, and note the percentage of time the employee will be expected to engage in each task.
Make a summary of the qualifications needed for this job in order of importance including education and training, special skills, specific software knowledge and communication skills. Also list any other desired qualifications such as industry certification and teaching, supervisory or training experience. Include any new training or certifications that the new employee is expected to complete and the deadlines for completion.
List working conditions such as percentage of required travel, ability to lift a certain amount of weight or ability to sit and type for long periods of time. List salary range and whether it is based on education, experience or a combination of the two. Describe the job benefits such as health insurance plans including long-term health care plans and supplemental health insurance plans, life insurance plans, the amount of sick, personal and vacation time and savings options that are offered.