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Systems Coordinator Job Description

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A systems coordinator generally works in an office environment and is the central clearinghouse for all correspondence, data and information for other divisions or departments within an organization. The coordinator provides technical and administrative assistance to department staff, and is also responsible for project coordination, maintenance and management. The position of systems coordinator is also known by other occupational titles such as administrative specialist, project manager, project coordinator or office specialist (with a pay grade designation attached).

General Duties

A systems coordinator's main duty is to coordinate information from various departments and establish a control center for policies and procedures regarding correspondence, memos and the handling of data. The coordinator also sets priority levels concerning the confidentiality of data. A systems coordinator also recommends automation software, and can be designated to train office personnel in a department’s software applications that are critical to communications functions (email, memos, and spreadsheet and database applications).


A systems coordinator must know how to communicate effectively with co-workers and employees in other branches concerning policies and procedures in the area of records management, information services and data management. Strong computer skills are a plus given that most of the duties of a systems coordinator involves data processing. A systems coordinator must also be able to troubleshoot office systems.


The systems coordinator position closely resembles the duties of an administrative coordinator. According to, the average annual median salary for a systems coordinator with less than one year of experience is from $29,948 to $39,493.

Employment Outlook

According to the Bureau of Labor, Occupation Outlook Handbook for 2010-2011, the growth rate for employment as a systems coordinator is expected to be 11 percent between 2008 and 2018, especially in industries such as health care and information systems management.

Educational Requirements

Most employers hire or start systems coordinators as administrative assistants out of high school or college. Some employees continue their career path with the same company. However; a BA or BS degree in business, information systems or management will boost the earning potential of a candidate seeking employment at a higher level. Also, if the candidate has diverse computer skills with a technology background, he can be placed in an information systems coordinator position.

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