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Executive administrative assistants support executive-level professionals such as chief executive officers, chief financial officers, vice presidents and directors. Along with basic clerical duties such as planning meetings and travel arrangements, an executive administrative assistant may also conduct research, prepare financial statements and analyze reports. An executive administrative assistant should be able to think strategically and offer solutions rather than simply carry out requests.
The executive administrative assistant provides basic clerical support such as answering and directing phone calls, greeting visitors, opening and distributing correspondence, planning meetings, filing and ordering office supplies. Higher-level duties include bookkeeping, writing and distributing memos and creating marketing materials such as presentations.
The executive administrative assistant may also be called upon to complete tasks on par with lower management duties. These tasks include reading, analyzing and writing reports, conducting market research, purchasing or leasing office equipment and managing supplies. He may also be responsible for training and supervising lower-level clerical staff.
Multitasking and time management are key skills for an executive administrative assistant, as she may be called upon to perform several duties in the same time frame. An executive administrative assistant should have clerical experience and knowledge of administrative procedures such as human resources management and coordinating resources. Other skills include customer service, effective comprehension and communication in reading and writing, and problem solving.
Computer skills are essential for an executive administrative assistant. He should be comfortable with the computer platform required for the job. If he is skilled on the PC but the position requires work on a Macintosh, he should consider training. He should have a range of application software knowledge. Applications used by executive administrative assistants include spreadsheet, presentation, word processing, email, accounting and database software. He may also be required to use a scanner and perform basic maintenance on printers and copy machines.
Education and Experience
Executive administrative assistant is not an entry-level position, and a certain level of education and work experience is usually required. A high school education is required and some college may be preferred. An associate's degree could be desirable. Some employers may prefer a bachelor’s degree. Employers may also prefer an education background and previous experience in their company's industry.
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