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How to Write a Letter for Handicapped Parking

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All states have a process for applying for temporary or permanent disability placards or license plates. This process normally includes obtaining a physician's certification and an application. However, if you don't qualify for a state disability permit but you require one for your employer -- such as if you have a high-risk pregnancy and cannot walk the half-mile from the parking lot -- you may be able to obtain a temporary permit from your employer. This permit may allow you to either park in handicapped parking if the lot is private, or it may allow you preferential parking.

Begin the letter by typing your address. Skip a line and type the date. Skip an additional line. Type the contact person's name, the name of the parking division and the address. Skip one more line and type "Dear Mr./Ms. (Last name)" followed by a colon. If you do not know the name of the contact person, call the parking department and inquire.

Explain your situation briefly and make a direct request for a temporary handicapped parking tag or for preferential parking. For example, you might state: "I am currently six months pregnant. My physician just informed me that my pregnancy is high risk due to my high blood pressure and as a result, he has recommended that I refrain from unnecessary exercise or physical activity. I am requesting a temporary handicapped parking permit until my child is born."

Give the relevant details about your condition in additional paragraphs. If you have a note from your physician or any documentation, include a copy of that in the letter and refer to it when you discuss your condition so the recipient knows to read it.

Thank the recipient for her time. Include your contact information, such as your phone number and your email.

Type "Sincerely," and skip three line spaces. Type your full name and title, if applicable. Print the letter and sign above your typed name. Make a copy of the letter for your records and mail the original letter with signature confirmation so you know that it was received.


Natalie Smith is a technical writing professor specializing in medical writing localization and food writing. Her work has been published in technical journals, on several prominent cooking and nutrition websites, as well as books and conference proceedings. Smith has won two international research awards for her scholarship in intercultural medical writing, and holds a PhD in technical communication and rhetoric.

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