Legal receptionists have different job duties than receptionists at other types of businesses. As a legal receptionist, you'll still help with basic clerical duties, such as answering phone calls and emails, scheduling appointments, filing and filling out paper work, but you'll also need to have a basic knowledge of legal principles and operations. Before a law office will hire you as a legal receptionist, they need to know that you have an understanding of the type of law they practice, as well as the job duties that you'll be responsible to complete.
Type your name and contact information at the top of the cover letter. Include your name and address. You can also include your phone number and email address to make it easier for the law office to get in touch with you.
Type the date you plan to send the cover letter below your name and contact information.
Under the date, type the name of the head attorney or person within the law firm you're sending the cover letter. Type his title, such as "Attorney at Law," the name of the law firm and the address.
Add a professional greeting, such as "Dear Mr. Jones." Place a colon after the greeting.
Start your first paragraph under the greeting. Your first paragraph should state that you are applying for the open legal receptionist position in the firm. State where you heard of the open position and a little bit about your experience and background, such as years of experience you've had working as a legal receptionist and a few of your most impressive skills. The goal is to persuade the recipient to continue reading your cover letter.
Go into more detail about your background and experience in the second paragraph. State the responsibilities you've had that are relevant to the position you're applying for, and when possible, use real numbers, such as "scheduled appointments for six lawyers in a criminal justice law firm." In this paragraph, you should demonstrate that you have knowledge and experience in the field of law the law firm practices by talking about your experience working in the field and for other law firms.
Thank the recipient for his consideration and for reviewing your resume in the last paragraph. State when you're available to start the job and when you're available to come in for an interview. Try to express your excitement for the prospect of working for the law firm by stating something like, "I would love to be given the opportunity to discuss my qualifications in person" or "I feel that my skills and experience will make me a valuable addition to your team."
End the letter with a professional closing, such as "Sincerely." Skip a few lines, and type your name. Once you print your cover letter, you will sign your name in the space between the closing and your typed name.