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Keeping minutes during your safety meetings is very important. In addition to helping you keep track of your company's history, the minutes can also be used in court if any lawsuit is raised against your company. Here are the steps for creating your minutes.
Decide whether you will record your rough draft of the minutes with pen and paper, or on your laptop. Ultimately, it will be good to have at least two copies of the minutes, in case one copy goes missing or is accidentally deleted.
Record the date, location and members present for each meeting.
Attach a copy of the agenda to your minutes. If you don't have a copy of the agenda, write down the planned agenda for the meeting.
Take note of any votes, safety concerns, objections and future plans. If you have any questions about what else you might want to include, or what it is OK to ignore, ask your supervisor.
Rewrite and revise your notes after the meeting, and cleanly type or print a clean copy of the minutes for your records.
Store your minutes in a safe central location. It is a good idea to save your original notes, as well as copies of the final draft of the minutes. Make sure to have backups of all digital copies of your minutes.
Tucker Cummings is a freelance writer based in New England. She holds two Bachelor of Arts degrees from the University of New Hampshire and is a member of the Association of Professional Business Writers. Cummings is also a food writer and curates the blog, Brave New Breakfast.