Writing a memo proposal allows employees to communicate recommendations in a short, easy-to-read document. The final piece should persuade your audience to take action on your ideas. The memo should be concise and one to two pages in length. There are four parts to a memo proposal including the header, current problem, solution and call to action.

Create a header at the top of your memo. This should be formatted on the left-hand side and include who the memo is to, who the memo is from, the date and the subject matter.

Create a paragraph that discusses the problem. This should highlight why the current strategy or process isn’t working. For example, the company’s dress code isn’t working because the language is vague and leaves too much open for interpretation.

Create a paragraph that proposes the solution. This paragraph should include concise language about how to fix the problem. For example, you could discuss putting together a panel of managers and employees to revamp the dress code policy, resulting in a more detailed policy about what is appropriate for work.

Create a call to action. The final paragraph of your memo proposal should tell the reader what the next step is. For example, you could say upon approval of the proposal, you will meet with managers to assemble a dress code panel.

Reference attachments in the final line of your memo. Examples of attachments could include studies or graphs that support your proposed idea, such as “Attachments: Employee Focus Group Study.”