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How to Get a Job as a School District Secretary

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Never underestimate how important a secretary is among the list of jobs in schools. In addition to general clerical work, a secretary is a problem solver. When issues arise, the secretary knows how they should be handled. Serving as the face of the office, a secretary must stay on top of everything that is happening in the school district.

While formal education is often not a requirement, landing a job as a school district secretary involves networking and demonstration of strong organizational skills.

Review the Job Description

A school district secretary usually reports to the superintendent. A professional image is a must, and timeliness is essential. You can expect to oversee the general functions of a district office and ensure that the superintendent is prepped for each day. Since you’ll be handling districtwide paperwork, you’ll need to maintain confidentiality.

A few other sample job duties for this position include:

  • Schedule meetings
  • Maintain records and files
  • Take minutes at staff meetings
  • Provide support for the school board
  • Prepare reports
  • Create the staff directory
  • Handle hiring and separation forms
  • Keep personnel files
  • Order supplies
  • Oversee school registration
  • Provide support for the superintendent
  • Manage general office tasks
  • Follow up on communication with parents, teachers and community members

Gain Necessary Skills

If you enjoy helping others, and you are a multitasker, a secretarial job may be among the school positions that are ideal for you. You won’t need a college degree, but be prepared to show that you can use a computer, copier and fax machine.

You’ll also need strong communication skills and a desire to deliver excellent customer service to internal and external constituents. Some school district jobs will also oversee budgets, so bookkeeping skills are a plus.

Network and Learn About School District Jobs

Begin your search for a school district secretary job by looking at job postings on the district website. You can also check the local newspaper.

Don’t be afraid to set up a meeting with the superintendent to introduce yourself and inquire about potential job openings. Sometimes, meeting with district leaders face to face can make a huge difference. Bring along a resume and emphasize the special gifts that make you the best person for the job.

Consider the Potential Compensation Package

As you reflect upon the reasons to work for a school district, be sure to look at the potential salary and benefits package. In 2018, the Bureau of Labor Statistics indicated that secretaries earned an average annual salary of $38,880, or $18.69 per hour. Some school districts may pay as much as $39,610.

When you apply for a school district secretary position, be sure to inquire about whether the secretary works during the summer since this could impact potential earnings. These types of jobs in the school system generally include insurance and retirement benefits.

Don’t Forget That Experience Matters

While a formal education is generally not required for a school district secretary position, previous experience will give you an edge in the interview process. Don’t hesitate to include any relevant jobs that involved clerical duties like event organization, calendar keeping and accounting. Have a list of references who can speak to your strengths and vouch for why you would be an excellent pick for the job.

Look at the Job Growth Trend

The job market for secretarial positions is tight. You can expect a 5 percent decline in available positions between now and 2026. New York, California, Texas, Illinois and Florida report the greatest employment of secretaries and administrative assistants. You’ll find fewer openings in Louisiana, Washington, D.C., South Dakota and Massachusetts.


Dr. Kelly Meier has a doctorate in Educational Leadership and has 30+ years of experience in higher education. She is the author and co-author of 15 books and serves as a consultant in K-12 and higher education with Kinect Education Group. She is the co-owner of a small business and a regular contributor for The Equity Network. She has numerous publications published by Talico, Inc., DynaTEAM Consulting, Inc. and Kinect Education Group.

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