An architectural concept statement lays out the essential elements of planning and building a quality structure for a business of any type. It assists all involved in providing the architect's vision of what the objectives and end results should be and who is responsible for each specific portion of the process. The architectural statement provides a unified goal for owners, builders, designers, contractors and stakeholders to work toward to produce a superior building made to specifications.

Describe the location of the structure. List details including the address it will be situated at, the main intersections it is located near, how much land has been appropriated to place the building on, land elevations and the direction the building will be facing. Details such as the amounts of area allowed for parking, storage and landscaping can also be listed. Water, electricity and sanitary sewer access should also be included.

Determine and describe the style of the structure. Provide pictures of similar structures and other works in progress. Explain the reasons for selecting a particular style. For example, you may choose a Mediterranean style for a particular area because that is the style of adjacent structures. The style of building should not necessarily be the same as those around it but it should blend well with its surroundings, which include nearby structures and the landscaping.

Determine the needed square footage of the structure and what it will be used for. This will depend on the business or businesses that will occupy the new building. Designate what will be utilized as storage, for kitchens and/or employee break rooms and for office space and living areas or waiting rooms. Allow space for elevators, stairs, housekeeping closets and heating and air conditioning units. Cite reasons why the square footage is designated as it is. Give style details and locations of main entrances, windows, stairs and other doors.

List the quality and types of materials specific to the project. This is extremely important in order to maintain the original integrity and aesthetics of the structure. It will provide the means to estimate costs. It will also provide a plan for all involved helping them to stay on course. They will follow this detailed architectural plan and use superior building materials and interior products and provide quality workmanship.

Estimate the total cost of the project. You can add charts and graphs depicting projected costs, cash flow and investments for added clarity. The important element in this step is to include all budget figures, especially expenses, so there are no surprises. Surprises can result in added costs. Optional upgrades and their costs can also be listed.