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Job hunting can be filled with challenges, and you may encounter an unexpected one as you are about to address a cover letter but cannot discern the gender of the recipient. This situation requires a little detective work to get the answer. Failing that, you will have to work with the information you have and address the cover letter accordingly. Think of this challenge as a test on behalf of the employer – and a test you will pass with confidence and precision.
Examine the name of the recipient. Those names that begin with an initial – “J. Thomas” and “G. Liddy” raise obvious red flags about gender. But so should gender-neutral names such as Cameron, Chris, Harper, Logan, Pat and even Leslie.
Look up the company’s website and see if you can find the gender of the person to whom you must address your cover letter. Finding a picture of the person is ideal.
Call the company and inquire about the first name or the correct gender of the recipient. If you are able to confirm the information, address a male as “Mr.” and a female as “Ms.” in your cover letter, both in the inside address and the salutation.
Dodge the issue of gender in the inside address by simply using the full name of the recipient, followed by the person’s title. The first line of an inside address with a gender-neutral name would look like this: Chris Luckman, Director of Human Resources.
Use the person’s full name in the salutation, like this: Dear Chris Luckman. It may look – and sound – a bit awkward, but it’s accurate.
Some companies now refer to a cover letter as “a letter of interest” or “a letter of intent.” The terms are interchangeable.
- Virginia Tech: Division of Student Affairs: Cover Letters: Types and Samples
- Baby Names 1000: Uncovering the Most Gender Neutral Names
- Sophisticated Edge.com: Sample Letter of Intent for Employment
- Office Writing.com: Cover Letter Format
- Purdue University Online Writing Lab: To Whom Do I Address My Letter?
- Some companies now refer to a cover letter as “a letter of interest” or “a letter of intent.” The terms are interchangeable.
With education, health care and small business marketing as her core interests, M.T. Wroblewski has penned pieces for Woman's Day, Family Circle, Ladies Home Journal and many newspapers and magazines. She holds a master's degree in journalism from Northern Illinois University.