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Job Description for an Administrative Officer

Growth Trends for Related Jobs

Larger organizations often have intricate hierarchical structures of management that are responsible for overseeing the operations of an organization, especially in the case of a corporation. An administrative officer, often referred to as a chief administrative officer or CAO, is one of the top managers of a given organization. This executive is responsible for not only essential managerial tasks but also is responsible for day-to-day administrative duties.

Traditional Roles

The administrative officer is responsible for overseeing the budgeting, personnel and record keeping of the office that the officer oversees. Whenever the attention of other high-level executives is requested, the administrative officer determines which information requires executive attention the most. The administrative officer makes sure that all personnel comply to new company policies. New technological advances and other changes implemented within the company are overseen by the administrative officer. When new employees are hired, the administrative officer is often responsible for handling employee orientation. The administrative officer also represents the company or agency to the public.

Other Roles

Administrative officers often fulfill roles traditionally filled by other positions. Many administrative officers attend executive meetings in the place of their superiors. Companies that do not have financial managers or accountants often have the administrative officer manage financial reports and they also handle the duties of procurement directors and purchasing agents. When the organization is subjected to new regulations and laws, the administrative officer is responsible for interpreting these laws, according to the Kansas Department of Administration. The administrative officer can even serve as a lead worker during important projects.


A variety of skills may be needed by the administrative officer depending on the nature of the organization. Administrative officers may need knowledge of budget preparation, office management and the correct formats for documentation. The officer must have managerial skills such as leadership, interpersonal and communication skills. Problem solving skills are highly essential since the administrative officer is often the highest authority in a given organization, according to the Kansas Department of Administration.


The need for administrative officers is not expected to change between 2008 and 2018, according to the Bureau of Labor Statistics. Population growth, which inevitably drives the growth of companies, will be offset by a growing trend in companies towards merging and downsizing, which reduces the number of positions such as the administrative officer.


Some of the highest paid workers are top executives such as the chief administrative officer. The median earnings for administrative officers in 2008 were $91,570, according to the Bureau of Labor Statistics. The middle 50 percent earned between $62,900 and $137,020. The highest paid top executives worked for computer systems design companies.

2016 Salary Information for Top Executives

Top executives earned a median annual salary of $109,140 in 2016, according to the U.S. Bureau of Labor Statistics. On the low end, top executives earned a 25th percentile salary of $70,800, meaning 75 percent earned more than this amount. The 75th percentile salary is $165,620, meaning 25 percent earn more. In 2016, 2,572,000 people were employed in the U.S. as top executives.