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Job Description of a Billing Clerk

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One of the most crucial positions for any business is the billing clerk. Known as a financial clerk in some organizations, this individual is responsible for updating financial records, posting billing reports and ensuring that financial records are accurate. The median salary nationwide is just under $40,000 a year, but salaries vary by location and based on individual experience.

Money, Money, Money

Billing clerks generally work with the accounting or payroll department within a company. They actively monitor all incoming and outgoing financial transactions within a company to ensure accuracy. They review purchase orders, time sheets and expense reports to make sure they comply with corporate regulations and reflect accurate amounts. They work directly with customers to determine terms of purchase, discount rates and shipping charges. Additionally, they prepare reports and documents that are audited by the accounting manager.

Knowledge and Skills

Critical thinking is essential for anyone in this field. Individuals must be proficient in math and reasoning. Intuitive interpersonal skills are also important, as the billing clerk is one of the main representatives of a company to its customer base. All billing clerks must be organized and work well without a lot of direct supervision. Lastly, individuals in this field must be proficient with computer applications and communicate effectively.


While a bachelor's degree can be helpful and lead to advancement into managerial levels, it is not necessary for a successful career as a billing clerk. Many individuals enter into the profession with a high school diploma or equivalent, although an associate's degree is recommended. Depending on the computer systems used by the company, a clerk may need to complete specialized training on one or more software systems from a vocational college.


Positions in the billing clerk field are expected to increase overall. According to the Bureau of Labor Statistics, careers in this field are projected to increase by approximately 11 percent from 2012 to 2022. This includes all related fields, with the brightest outlook for those in the medical billing profession. Growth in that industry is expected to increase by as much as 18 percent for the same time period.

Financial Clerks salary

  • Top 10% Annual Salary: More than $61,560 ($29.60/hour)
  • Median Annual Salary: $39,550 ($19.01/hour)
  • Bottom 10% Annual Salary: Less than $26,770 ($12.87/hour)

Based in central Georgia, Louise Bennett has been writing professionally since 1999. Her business, financial and career articles have appeared in hundreds of print and online publications. She received a bachelor’s degree from Columbus State University. An avid reader, Bennett is currently working on her first novel.

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